Policies & safeguarding 2026

DISCIPLINARY PROCEDURE

Author: Mike Calvert

Revision Date: August 2026

Club Discipline Officer: Mike Calvert.

Wanstead RFC Disciplinary Panel exists to hear any matter that relates to unsportsmanlike conduct on or off the playing field, any incident of violence or abuse, or anything that might bring the Game or the Club into disrepute.

The Club panel's jurisdiction is the club's premises, its teams, its members and staff, guests or visitors.

Therefore, behavior related to supporting and playing of sport, home or away, Senior, Junior or Mini, by Club Members or those non-members who might be construed as representing the Club, will all fall under the Panel's remit.

For members of visiting clubs, the Panel may meet to make recommendations to, or decisions about, that club and its members.

The WRFC Disciplinary Panel quorum is any two members from the following:

Discipline Secretary Club Chair Club Secretary

Director of Rugby Youth or Mini Chair Treasurer

The Disciplinary Panel will have the power to co-opt any specific and additional expertise onto their Panel as they see fit. It will meet as soon as possible and will call witnesses or written evidence of the matter being considered as appropriate.

The Disciplinary Panel will follow the process as described in RFU Regulation 19 Appendix 7.

A formal record will be produced, and the decision communicated to relevant parties within four days. The Club may publish the decision on the website and/or Club noticeboards if appropriate.

In cases where a Red Card is issued, or other matters that are reported to our constituent body, Essex RFU, the Club Disciplinary Panel will reach a decision based on the guidance given in RFU Regulation 19 and its appendices.

All cases of sending off MUST be notified to the club’s Discipline Secretary as soon as possible, who must notify our constituent body within 48 hours of any such incident. Notification can be by phone or by email.

Senior Players should note that any Ordering Off from the field of play by a Referee will result in an automatic suspension from any playing activity until Essex has heard the matter. Regulation 19.5.3 states: '... any Player that is subject to an Ordering off ... is not entitled to play the Game (or any form thereof) or be involved in any on-field match day activities anywhere in the world until his/her case is finally resolved'.

The Club Panel's decision is not binding on Essex RFU. There is therefore no right of appeal to decisions of the Club Disciplinary Panel in these cases. Any appeal to the Club's decision should be taken to the Essex (or RFU) panel hearing and any appeal would follow from their decision under Regulation 19.

Youth Players

For Junior Players (and their parents) information, the Disciplinary Process for Mini, Midi and Junior ('Age Grade Rugby') is similar, except Wanstead RFC is delegated by Essex RFU to be able to make its own disciplinary decisions as detailed in Regulation 19 Appendix 6. Sanctions will be imposed based on that Appendix 6, and the decision reported to the Constituent Body Youth Section Discipline Officer (CBYSDO).

At a Disciplinary Panel for Age Grade Rugby, the player should be accompanied by his/her parent or guardian. The same rule above applies, that anyone sent from the field of play is not able to play again until the relevant disciplinary matter is closed.

Any disciplinary proceedings for anyone under the age of 18 must be performed in the presence of the club Safeguarding Officer and with the knowledge of the Youth or Mini Chair.

In all cases which are NOT referred to Essex RFU, or if appropriate the Essex RFU Panel has met and chose to reduce the effect of the Club's decision, then a right of appeal to the Club's decision is available. Appeals must be lodged with the Discipline Secretary within 7 days of the relevant Disciplinary Panel's decision being published.

Appeals will be heard by the President who may invite other members of the Club onto an Appeal panel, subject to those members not having been on the original Disciplinary Panel.

Where the President is conflicted, then any member of the Disciplinary Panel who has not previously been involved will be co-opted.

In cases where visiting sports clubs are not affiliated to the RFU, Wanstead RFC will review the decision of that sport's governing body or relevant authority insofar as it affects players visiting WRFC or using the Club facilities and may impose additional WRFC specific sanctions on the individual or club concerned.

Notwithstanding any of the above, the Club's Premises License Designated Premises Supervisor (DPS) or nominee has the authority to exclude any person from the Licensed Premises and any other powers and responsibilities as specified under the Licensing Acts.

Similarly, any member of the Disciplinary Panel, or the President, may, in extremis and summarily, act alone to exclude or suspend any member or visitor from the Club premises and facilities if they deem it necessary and urgent to do so in the best interests of Safety, Public Order, the Club or the Game.

In the circumstances noted above, the Club Disciplinary Panel will review any such singular decision after the event to ratify or amend the action and will publish their findings accordingly.

Any queries regarding the workings of the Club Disciplinary Panel should be addressed to the Discipline Secretary.

EQUALITY POLICY

Revision Date: August 2026

This club is committed to ensuring that equality is incorporated across all aspects of its development. In doing so, it acknowledges and adopts the following sport England definition of sports equality:

Sports equality is about fairness in sport, equality of access, recognizing inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure that it becomes equally accessible to everyone in society.

The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, disability, gender, race, ethnicity, religious belief, sexuality, nationality or social/economic status.

The club is committed to everyone having the right to enjoy their sport in an environment free from threat and intimidation, harassment and abuse.

All club members have a responsibility to oppose discriminatory behavior, and promote equality of opportunity. The club will deal with any incidence of discrimination seriously, according to the club's disciplinary procedures.

The club will take steps, as appropriate, to encourage membership from different groups and diverse communities.

FIRST AID POLICY

Revision Date: August 2026

This policy is based on the Health & Safety (First Aid) Regulations 1981 accompanied by the Approved Code of Practice and Guidance Notes for First Aid. It is intended to provide a framework with which each group can develop effective first aid arrangements.

The Health & Safety (First Aid) Regulations 1981 place a general duty on Wanstead Rugby Football Club to make adequate First Aid provisions for their Players/Coaches/Referees if they become ill or injured during their activities.

WRFC is required to provide equipment and facilities that are appropriate in the circumstances for enabling First Aid to be rendered to Players/Coaches/Referees if they become ill or injured during their activities.

It is the Management Committee’s Responsibility:

To ensure that ALL First Aiders are adequately trained, available and regularly updated in First Aid techniques.

To ensure that ALL First Aid refresher training is authorised and implemented within a specified time frame.

To ensure that adequate records are maintained in respect to First Aid Training.

To ensure that First Aid Procedure are clearly displayed within the club.

To ensure that adequate First Aid Insurance is in place (provided by the RFU).

To ensure that ALL First Aiders have an understanding of the clubs First Aid Policy and Procedures.

To ensure that ALL First Aiders have an understanding of their role and responsibility.

To ensure that ALL members within Wanstead Rugby Football Club are aware of First Aid procedures and who to contact in an emergency.

To ensure that there is adequate First Aid Equipment and consumables made available.

To ensure adequate records are maintained and Accident Reports are completed and processed in accordance with current Health & Safety legislation.

To ensure that ALL notifiable accidents/ incidents are reported to the Health & Safety Executive and the Rugby Football Union in accordance with the RIDDOR Regulations.

The Management Committee of Wanstead RFC shall make arrangements for these goals to be achieved.

Monitoring of the success of these arrangements will be carried out annually as part of the development plan.

Duties of a First Aider :

To provide appropriate First Aid treatment as required.

To render First Aid, providing they have attended a First Aid at Work/ Emergency Aid Course run by a Health and Safety Executive approved First Aid Training Organisation, or has been trained in the appropriate emergency action to take.

To ensure they are visible by wearing hi viz-vest or arm band or first aid jacket.

Take charge of an emergency situation and deal appropriately in accordance with the training provided.

To be responsible for the contents of their First Aid kit bag, upkeep and replenishment of the box/kit.

Carry a fully charged mobile phone with postcode of club IG8 8JY programmed in for emergency services.

Be aware of player’s medical conditions and label any medication with user’s name, particularly inhalers for asthma users.

Criteria for a First Aider :

A practising Registered Nurse

A person who holds a current First Aid at Work Certificate.

A person who holds a current Emergency Aid for Appointed Person Certificate.

First Aid Kit Provision:

The club has a First Aid Co-ordinator who maintains supplies of first aid equipment, maintains records of qualified first aiders and arranges future training requirements.

A rota of qualified first aiders is prepared for every home festival/tournament.

Every age group squad must have at least 1 qualified first aid volunteer.

Every age group squad must have a fully stocked first aid kit bag.

All kits are identical, containing specific items related to injuries of a superficial nature that may occur.

At practice/training session a qualified first aider must always be present with a fully stocked first aid kit bag.

All First Aiders need to be familiar with the Emergency Procedure guidelines document on the following page when dealing with injuries and Youth injuries. Other documents needed for consideration are:

Incident Report Form.

RFU Reportable Injury Form.

Emergency procedure guidelines to be followed when dealing with Youth Accidents, Incidents & Injuries.

1

Stay calm but act swiftly and observe the situation. Risk assess the area in proximity to the casualty/casualties - is there a danger of further injuries? If so, try to minimize the danger and isolate the area, if necessary.

2

Listen carefully to what the injured person is saying and try to calm them.

3

Alert a First Aider who should assess the situation and take appropriate action for minor injuries.

The opinion of the Trained First Aider at the scene should be complied with by all parties involved.

4

In the event of an injury requiring specialist treatment, the First Aider should ensure Emergency services are called.

5

Keep the injured person warm and keep onlookers at bay.

6

Do not attempt to move someone with a suspected major injury. Wait for specialists from the Emergency Services.

7

The Team Coaches should deal with the rest of the squad and ensure that they are adequately supervised.

8

As soon as practically possible, an Age Group Official (Coach, First Aider, Welfare Assistant or Age Group Manager) should contact the injured person’s parent/s or carer.

9

If the Injured person is taken to hospital, please ensure that all his/her personal belongings are collected and returned to the injured person or their parent/s or carer in due course.

10

Following the accident/incident, an Age Group Official must make an entry in the club accident book as soon as practically possible. If in doubt regarding what constitutes, make an entry regardless.

11

In some cases, if and when the incident or injury is regarded as serious it may also be necessary to fill in an Incident Report Form & notify the Wanstead RFC Club Safeguarding Officer.

12

In the case of a head injury or suspected concussion, the school where the injured person attends should also be notified. If concussion is diagnosed, a Youth Concussion form must be completed.

13

The First Aider should make arrangements to replenish any First Aid supplies used in the incident.

14

In the case of a serious injury, ensure that the injured person or their parent/s are contacted for updates and arrange visits if appropriate.

15

In the case of a serious injury, ensure that the injured person does not resume playing rugby until they are deemed fit to do so.

It is a mandatory requirement that certain injuries / incidents are reported to the RFU promptly.

To meet with this requirement, reportable matters must be notified to the Club Secretary within a period of 24 Hours. Reportable matters are as follows:

Any head or neck injury that requires a player to be transported immediately to A&E

Any injury which results in admission to hospital as an in-patient that is game/training related

Any injury which prevents a player from playing or training for 8 weeks or longer

Deaths, which occur during a game or within 6 hours of the game finishing.

HEALTH, SAFETY & WELFARE (RugbySafe) POLICY

Revision Date: August 2026

RugbySafe Officer: Liz Calvert.

RugbySafe contact: safeguardingwansteadrfc@gmail.com

The Management Team of Wanstead RFC are committed to safeguarding the Health, Safety and Welfare (RugbySafe) of all of its members, young members, employees, volunteers and hirers as well as any visiting people or property affected by the clubs’ operation.

In order to organise and manage this commitment the position of RugbySafe Officer is established, providing technical advice to the club Chair and reporting matters directly to the Executive. The Management Team provide leadership by engaging and training all staff, coaches and other volunteers in the achievement of a safe and healthy environment at the club and the management of Health and Safety is promoted through consultation and involvement.

To reduce risk of accident or injury, Wanstead RFC seeks to provide an environment for a variety of activities that, as far as is reasonably practicable, is safe and preserves the health and welfare for those that work, play and socialise within it, and any others that may be affected by these activities. It is the duty of all duty managers, coaches and volunteers in a position of authority to prevent injury and ill health as far as is practicable.

It is expected that club member’s, young members, volunteers, employees and visitors to the premises have a responsibility for their own health and safety and must act in a manner which supports the health and safety of themselves and others.

They must:

Take reasonable care of the health and safety of themselves, and of others that may be affected by their acts or omissions whilst on our premises.

Co-operate with others in the operation of the club in fulfilling their statutory duties and provide risk assessments when called for.

Not interfere with, misuse or wilfully damage anything provided in the interests of health and safety.

The RugbySafe will develop Policies and Procedures in compliance with current H&S legislation, in particular:

The Health and Safety at Work Act 1974 – requiring the provision of information, instruction, training and supervision.

The management of Health Safety and Welfare at Work Regulations 1999- identifying situations where training is particularly important and includes assessing risks at work and to any other people affected.

The Reporting of Injuries Diseases and Dangerous Occurrences Regulations.

The Control of Substances Hazardous to Health regulations.

The Regulatory Reform (Fire Safety) Order 2005.

Key underlying WRFC RugbySafe documents include:

WRFC Fire Safety Risk Assessment.

WRFC Fire & Emergency Plan (including procedures)

WRFC Risk Assessment

WRFC Ground Risk Assessment.

WFRC Safeguarding Policy & WRFC Equality Policy

WRFC Coaching Policy.

WRFC First Aid Policy.

RFU CORE VALUES

Revision Date: August 2026

Introducing young people to the values of rugby union will provide a mindset that will stretch beyond participation in the sport. Much of the behaviour and attitudes that have defined rugby union are highly regarded both within and outside the sport. Regardless of any adverse changes in society, the RFU work hard to protect and promote the game’s fundamental elements for the next generation.

Qualities we believe Rugby Union provides:

TEAMWORK RESPECT ENJOYMENT DISCIPLINE SPORTSMANSHIP

Teamwork is essential to our sport .

We welcome all new team members and include all because working as a team enriches our lives.

We play selflessly: working for the team, not for ourselves alone, both on and off the field.

We take pride in our team, rely on one another and understand that each player has a part to play.

We speak out if our team or sport is threatened by inappropriate words or actions.

Mutual respect forms the basis of our sport .

We hold in high esteem our sport, its values and traditions and earn the respect of others by the way we behave.

We respect our match officials and accept their decisions.

We respect opposition players and supporters.

We value our coaches and those who run our clubs and treat clubhouses with consideration

Enjoyment is the reason we play and support rugby union.

We encourage players to enjoy training and playing.

We use our sport to adopt a healthy lifestyle and build life skills.

We safeguard our young players and help them have fun.

We enjoy being part of a team and part of the rugby family because it enhances confidence and self-esteem.

Strong discipline underpins our sport.

We ensure that our sport is one of controlled physical endeavour and that we are honest and fair.

We obey the ‘Laws of the Game’ which ensure an inclusive and exciting global game.

We support our disciplinary system, which protects our sport and upholds its values.

We observe the sport’s Laws and regulations and report serious breaches.

Sportsmanship is the foundation rugby union is built upon.

We uphold the rugby tradition of camaraderie with team mates and opposition.

We observe fair play both on and off the pitch and are generous in victory and dignified in defeat.

We play to win but not at all costs and recognise both endeavour and achievement.

We ensure that the wellbeing and development of individual players is central to all rugby activity.

Revision Date: August 2026

RFU Regulation 21 update

Under RFU Regulation 21, important changes have been made. All safeguarding issues must be reported by law. Anyone who tries to stop, or does stop, someone from reporting can be prosecuted.

Wanstead Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children and vulnerable adults involved in Wanstead Rugby Football Club from harm. Wanstead Rugby Football Club confirms that it adheres to the Rugby Football Union's Safeguarding Policy and the procedures, practices and guidelines and endorse and adopt the Policy Statement contained in that document. A child is anyone under the age of 18 engaged in any Rugby Union activity. However, where a 17-year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected. The appropriate form should be completed and signed by the player and parents. The Key Principles of the RFU Safeguarding Vulnerable People are that: • The welfare of the child or vulnerable adult (as appropriate) is, and must always be, paramount to any other considerations. • All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language or sexual identity have the right to protection from abuse or harm. • All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately. • Working in partnership with other organizations, statutory agencies, parents, carers, children and young people is essential for the welfare of children and young people. • Children have a right to expect support, and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participating in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport. Wanstead RFC recognizes that all children have the right to participate in sport in a safe, positive and enjoyable environment whilst at the same time being protected from abuse, neglect, harm and poor practice. Wanstead RFC recognizes this is the responsibility of everyone involved, in whatever capacity, at the club. Wanstead RFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate. Each team age group has a Safeguarding Assistant who report to the club Safeguarding Officer. The Club Safeguarding Officer is Liz Calvert. If you witness or are aware of an incident where the welfare of a child or vulnerable adult has been put at risk you must in the first instance inform the Club Safeguarding Officer. The officer will then inform the Essex Safeguarding Manager and the RFU Safeguarding Executive. If an incident involves the Club Safeguarding Officer, you should inform the Safeguarding Manager or the RFU Safeguarding Executive. All members of Wanstead RFC who have regular supervisory contact with children or a management responsibility for those working with children must undertake an RFU Enhanced Disclosure and Barring Service (DBS) check. Wanstead RFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidance as issued by the RFU. In Summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, Essex RFU or the RFU: • Working alone with a child, children, vulnerable adult, or adults. • Consuming alcohol whilst responsible for children or vulnerable adults • Providing alcohol to children or allowing its supply • Smoking in the presence of children. • Humiliating children or vulnerable adults. • Inappropriate or unnecessary physical contact with a child or vulnerable adult. • Participating in, or allowing, contact or physical games with children or vulnerable adult. • Having an intimate or sexual relationship with any child or vulnerable adult developed as a result of being in a "position of trust". • Making sexually explicit comments or sharing sexually explicit material. Wanstead RFC manages the changing facilities and arranges for them to be under parental guidance at specific non-adult occasions. All coaches, parents, officials and spectators should be aware that adults must not change at the same time and must not use the same facilities as children or vulnerable adults, including changing rooms and showers. No adults are allowed into changing rooms whilst children are present except in special circumstances. This includes both parents and coaches. All parents/guardians must give permission for children's photos to be taken. WRFC will not however use images of those children, or vulnerable adults, except for training purposes. Any images used to promote the club will not show a child's face, or give their name. Veo is used but also purely for training purposes. visiting clubs must sign the Essex Form prior to each game. Wanstead RFC will ensure that its coaches, team managers and safeguarding assistants will receive the support and training considered appropriate to their position and role. The RFU "Managing Challenging Behavior" Policy has been adopted and circulated amongst the club workforce, both voluntary and paid. Any events held on Wanstead RFC premises must comply with this policy and if appropriate a Safeguarding Plan should be discussed and circulated to those affected. Any Tours, overseas or domestic, undertaken by Wanstead RFC must comply with the relevant RFU regulations and Guidance relating to tours.

RFU CODES OF CONDUCT

Revision Date: August 2026

2a) THE GOOD SPECTATOR’S CODE

Spectators are encouraged to:

Act as positive role models to all young players.

Be familiar with, and abide by, the RFU Safeguarding guidance in relation to verbal and emotional abuse.

Respect the Rugby Club with regards to spectator behaviour.

Spectators should:

Remember that young people play rugby for their own enjoyment, not yours.

Acknowledge good individual and team performance from all youngsters irrespective of the team for whom they play.

Respect match officials’ decisions. Remember, they are volunteers providing an opportunity for youngsters to play rugby.

Never verbally abuse young players, match officials, fellow spectators or coaches. Such behaviour can create a negative environment for young players and their behaviour will often reflect this.

Acknowledge effort and good performance rather than “win at all costs” ethic.

Verbally encourage all youngsters in a positive way. If you do wish to shout, make sure it is “for” the players, not “at” the players.

Encourage all youngsters irrespective of their ability. Never ridicule any individual player, regardless of the team for whom they play for.

2b) THE GOOD PLAYER’S CODE

Players are encouraged to:

Recognise and appreciate the efforts made by teachers, coaches, parents, match officials and administrators in providing the opportunity for you to play the game and enjoy the rugby environment.

Understand the values of loyalty and commitment to adults and team mates.

Recognise that every young player has a right to expect their involvement in rugby to be safe and free from all types of abuse.

Understand that if an individual or group of young players feel they are not being treated in a manner that is acceptable, then you have a right to tell an adult either at the rugby club or outside of the game.

Players should:

Play because you want to do so, not to please coaches or parents.

Remember that skill development, fun and enjoyment are the most important parts of the game.

Be attentive at all training and coaching sessions.

Work equally hard for yourself and your team - both will then benefit.

Recognise good play by all players on your team and by your opponents.

Be a sportsman - win or lose.

Play to the Laws of the Game and accept, without question, all referees’ decisions.

Control your emotions. Verbal or physical abuse of team mates, opponents, or match officials is not acceptable.

Treat all players, as you would like to be treated. Do not interfere with, bully or take advantage of any player.

2c) THE GOOD PARENT’S CODE

Parents are encouraged to:

Be familiar with the coaching and training programme in order that you can ensure that your child is fully involved and the coaches are aware of their availability.

Be familiar with the teaching and coaching methods used, by observing the sessions in which your child participates.

Be aware that the club has a duty of care and therefore, where appropriate, assist coaches with the supervision of the young players, particularly where numbers are large and there is a need to transport youngsters to away games.

Be involved with club activities and share your expertise.

Share concerns, if you have them with club officials.

Be familiar with the RFU Coaches Code of Conduct. In particular: “Coaches should recognise the importance of fun and enjoyment when coaching young players” and “Coaches should keep winning and losing in perspective and encourage young players to behave with dignity in all circumstances”.

Parents should:

Remember that young people play rugby for their own enjoyment, not that of their parents.

Encourage young people to play - do not force them.

Focus on the young player’s efforts, rather than winning or losing.

Be realistic about the young player’s abilities – do not push them towards a level that they are not capable of achieving.

Provide positive verbal feedback, both in training and during games.

Remember that persistent, negative messages will adversely affect the players’ and referee’s performance and attitude.

Always support the rugby club in their efforts to eradicate loud, course and abusive behaviour from the game.

Remember that young people learn much by example.

Always show appreciation of good play by all young players both from your own club and the opposition.

Respect decisions made by the match officials and encourage the young players to do likewise.

2d) THE GOOD MATCH OFFICIAL’S CODE

Match officials should:

Recognise the importance of fun and enjoyment when officiating young players.

Provide positive verbal feedback, in a constructive and encouraging manner during games.

Emphasise the spirit of the game.

Appreciate the needs of the young players before the needs of the sport.

Understand the physical, social and psychological development of young players.

Be a positive role model. You set an example, and as such, comments you make and receive should be positive and supportive.

Look to self-improvement e.g. participation in the Entry Level Referee Award or Referee Education Evenings.

Match officials must:

Recognise that the safety of young players is paramount.

Explain decisions - all young players are still learning.

Always penalise foul play.

Play advantage whenever possible in order to let the game flow.

Show empathy for the age and ability of young players.

Be consistent and objective.

Ensure that verbal abuse from players, coaches or spectators is not tolerated and is dealt with by club officials immediately.

Be aware of, and abide by, the RFU Safeguarding policies and procedures.

2e) THE GOOD COACH’S CODE

In rugby union, coaches of young players should:

Recognise the importance of fun and enjoyment when coaching young players. Most learning is achieved through doing.

Appreciate the needs of the players before the needs of the sport.

Be a positive role model – think what this implies.

Keep winning and losing in perspective – encourage young players to behave with dignity in all circumstances.

Respect all referees and the decisions they make (remember it could be you refereeing next week) and ensure that the players recognise that they must do the same.

Provide positive verbal feedback in a constructive and encouraging manner to all young players, both during coaching sessions and games.

In rugby union, coaches of young players must:

Provide experiences, which are matched to the young players’ ages and abilities, as well as their physical and mental development.

Ensure all youngsters are coached in a safe environment, with adequate first aid readily to hand.

Avoid the overplaying of the best players, by using a squad system, which gives everybody a satisfactory amount of playing time.

Never allow a player to train or play when injured.

Ensure good supervision of young players, both on and off the field.

Recognise that young players should never be exposed to extremes of heat, cold, or unacceptable risk of injury.

Develop an awareness of nutrition as part of an overall education in lifestyle management.

Recognise that it is illegal for young players under 18 to drink alcohol.

Ensure that your knowledge and coaching strategies are up to date and in line with RFU philosophy.

Be aware of, and abide by, the policies and procedures outlined in the RFU Safeguarding guidance.

Important note:

Coaches working with young players up to the age of 18 must follow the guidelines laid down by the RFU Rugby Age Grade regulations.

Revision Date: August 2026

SAFEGUARDING POLICY Wanstead Rugby Football Club (WRFC) recognises and approves the RFU Policy on Welfare of Young People in Rugby Union and manages the club in accordance with its principles and regulations. Statement of Intent The welfare of the child or vulnerable adult is paramount. In conjunction with the aims of The Rugby Football Union (RFU), WRFC is committed to safeguarding the welfare of children and vulnerable adults in the sport. All children and vulnerable adults are entitled to protection from harm and have the right to take part in sport in a safe, positive and enjoyable environment. WRFC confirms that it adheres to the Rugby Football Union's Safeguarding Policy and the procedures, practices and guidelines and endorses and adopts the Policy Statement contained in that document. The club has a responsibility to: ● Safeguard and promote the interests and well-being of children who play rugby. ● Take all reasonable practical steps to protect children from harm, discrimination or degrading treatment. ● Respect children’s rights, wishes and feelings. ● Ensure that all adults are aware of their responsibilities when working with children. The child protection policies and procedures will: ● Offer safeguards to the children with whom we work, and to our club members (employees, coaches, players, members and volunteers). ● Help maintain the professionalism and safeguard the good practice which are associated with WRFC, the RFU and the game of rugby. In order for the child protection policy to be effective it is necessary for the codes of practice and conduct to be in force for the following persons: ● Safeguarding Officer and Officials ● Coaches ● Helpers/Guardians ● Players ● Parents ● Supports ● Any other persons directly involved with children Table of Contents SAFEGURDING POLICY OF WANSTEAD RUGBY FOOTBALL CLUB 5 SAFEGUARDING CHILDREN AND VULNERABLE ADULTS POLICY 5 APPENDIX A: RFU CODES OF CONDUCT 11 THE GOOD COACHES CODE 11 THE GOOD PARENT’S CODE 12 THE GOOD PLAYER’S CODE 13 THE GOOD SPECTATOR’S CODE 14 THE GOOD MATCH OFFICIAL’S CODE 15 APPENDIX B: 15 APPENDIX C: WRFC PHOTOGRAPHIC POLICY 20 APPENDIX D: WHO NEEDS A DBS CHECK? 24 APPENDIX E: INCIDENT REPORTING FLOWCHART 25 APPENDIX F: ANTI-BULLYING POLICY 26 APPENDIX G: 26 APPENDIX H: 28 SAFEGURDING POLICY OF WANSTEAD RUGBY FOOTBALL CLUB SAFEGUARDING CHILDREN AND VULNERABLE ADULTS POLICY 1) WRFC confirms that it adheres to the Rugby Football Union’s (RFU) Safeguarding Policy and Procedures, practices and guidelines and endorses and adopts the Policy Statement contained in that document. See the RFU Website ~ http://www.englandrugby.com/governance/safeguarding/ 2) WRFC acknowledges its responsibility to safeguard the welfare of all children and vulnerable adults involved in WRFC from bullying, abuse and harm. 3) A child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17-year-old male/female player is playing in the adult game it is essential that every reasonable precaution is taken to ensure their safety and wellbeing are protected. 4) The Key Principles of the RFU Safeguarding Children & Vulnerable Adult Policy are: • The welfare of the child or vulnerable adult is and must always be paramount to any other considerations. • All participants regardless of age, gender, ability or disability, race, faith, culture, size, shape, language, sexual identity have the right to protection from abuse or harm. • All allegations or suspicions of abuse, neglect, harm and poor practice will be taken seriously and responded to swiftly, fairly and appropriately. • Working in partnership with other organisations, statutory agencies, parents, guardians, children and young people is essential for the welfare of children and young people. • Children have the right to expect support and personal and social development delivered by an appropriately recruited, vetted and managed in relation to their participation in rugby union, whether they are playing, volunteering or officiating in the community or professional areas of the sport. 5) WRFC recognises that all children have the right to participate in sport in a safe, positive, and enjoyable environment whilst at the same time being protected from abuse, neglect and harm or poor practice. We recognise that this is the responsibility of everyone involved in whatever capacity at the club. 6) WRFC will implement and comply with the RFU Code of Conduct and the Codes of Conduct for Coaches, Spectators and Officials as appropriate (See Appendix A – C below). WRFC will ensure its spectators, parents, members and officials are all aware of and have accepted the Club Photographic Policy as set out on the club website. 7) WRFC will comply with the RFU cyber guidance principles. As an RFU affiliated club we are legally and morally responsible for the content of its website. WRFC undertakes to ensure that there is nothing on its website which could harm a child directly or indirectly (see Appendix B and C). WEBSITES ~ THERE ARE TWO KEY AREAS: PHOTOS AND VIDEO: WRFC undertake to maintain control and avoid misuse of any photographic images. Care should be taken when considering how a photo/video could be used or misused. The issue of control and release into the public domain of any image must be considered before release. Photos and video clips can make any child featured vulnerable to grooming if information about the child (name, address, interests) is also disclosed. Furthermore, posting an image on a website carries a risk that the image could be taken and adapted for inappropriate use. RFU Recommendations: • Use group images rather than individual images • For images of individual children (such as action shots) where possible use models or illustrations • Only use images of children in suitable dress to minimise the risk of inappropriate adaptation of the image • If a child is named on the website do not include an image (individual or group) If a child features in an image on the website do not use the child’s first name or last name, either in text on the site or in the image file name. WRFC will NOT use webcams to stream live images of children or vulnerable adults and if use of a webcam to broadcast images is requested the Safeguarding Officer at WRFC will contact the RFU/CB for further guidance before permission is granted. Mobile and online communication with children: WRFC undertake to follow the recommendations of the cyber guidance section of the RFU Safeguarding Toolkit. It is recommended that: a) When communicating by phone, where possible club officials and coaches should speak to a parent of the child. b) Club officials and coaches should not communicate with individual children by text or online at any time on any matter unless there is an immediate risk to the welfare of the child which can be lessened by such contact. c) If club officials or coaches need to communicate club related information to children by email (such as training or match details) they will use email groups comprising email addresses given by parents. If replying to an email directly from a child, the parent should be copied into the response. d) Coaches and club officials should not communicate with children through social networking sites such as Facebook, WhatsApp or Twitter. Coaches should not be ‘friends’ with the children they coach, and they should not comment on their status. In all cases the above guidelines should be considered when determining the most appropriate method of communication in any given circumstance. 8) The Club Safeguarding Officer is Liz Calvert(07943717963) (lizcalvert@tiscali.co.uk). If you are witness or are aware of an incident where the welfare of a child or vulnerable adult has been put at risk, you must in the first instance inform the Club Safeguarding Officer (CSO). They will inform the CB (Essex) Safeguarding Manager and the RFU Safeguarding Executive. If the incident involves a Safeguarding Officer, you should inform the Chair of Youth Rugby (Mr. Kieran Connole) and either the CB Safeguarding Manager or the RFU Safeguarding Team. Appendix D provides guidance on who to contact and in what circumstances regarding Incident Reporting. 9) All members of WRFC who have supervisory contact with children or a management responsibility for those working with children in Regulated Activity must undertake an RFU Disclosure and Barring Service ~ Enhanced DBS disclosure check in accordance with RFU Regulation 21. There are no exemptions, this is independent of any current DBS checks or certificates that person may hold with any other body or organisation. Appendix E provides guidance on who requires a DBS check. 10) WRFC will ensure that all its members, whether they are coaches, parents, players or officials will comply with the Best Practice Guidelines as issued by the RFU. In summary, the following are not acceptable and will treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU.  Working alone with a child, children, Vulnerable adult or adults.  Consuming Alcohol whilst responsible for children or vulnerable adults.  Providing alcohol to children or allowing its supply.  Smoking in the presence of children  Humiliating children or vulnerable adults  Inappropriate or unnecessary physical contact with a child or vulnerable adult.  Participating in or allowing, contact or physical games with children or vulnerable adults.  Having an intimate or sexual relationship with any child; or vulnerable • adult developed as a result of being in a “position of trust”.  Making sexually explicit comments or sharing sexually explicit material. 11) WRFC manages the Changing Facilities and arranges for them to be supervised by two adults (RFU DBS checked) of the appropriate gender for the players using the facilities. WRFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change and shower at the same time, using the same facilities as children or vulnerable adults. The following instructions must be adhered to by WRFC members and any third party that book the club’s facilities: - • If children (under 18 years of age) need supervising in changing rooms and shower area, or coaches or managers need to carry out a range of tasks in that environment only authorised adults i.e. coaches, manager etc. who have a valid RFU DBS and are responsible for that age group are allowed to supervise the children in the changing rooms and shower area and must be of the same gender as the children and only where necessary. • For mixed gender activities separate facilities should be made available. • An adult and child (under 18 years of age) should never be alone in the changing or shower areas unless in an emergency or an accident has occurred where imminent serious harm to that child could result and waiting for another adult could increase the seriousness of the injury. • When under 18 years olds are ‘playing up’ within an adult team, every effort should be made to ensure separate showering facilities. • No pressure should be placed on young people who feel uncomfortable changing or showering with others, if this is the case they should be allowed to shower or change at home. 12) WRFC will ensure that its coaches and team managers will receive Safeguarding Training with support and training considered appropriate to their position and role. The RFU “Managing Challenging Behaviour” Policy has been adopted and circulated amongst the club workforce, both voluntary and paid. 13) Any events, INCLUDING 3rd PARTY EVENTS, held on the grounds and/or in the premises of WRFC must comply with this policy and the overriding RFU Safeguarding Policy. If appropriate a Safeguarding Plan should be discussed and circulated to those affected in conjunction with the Risks Assessments and Health and Safety Plans. 14) Any tours, overseas or domestic undertaken by WRFC must comply with the notified to the RFU in advance and all overseas tours require RFU approval in relevant RFU Regulations and Guidance relating to Tours. All tours must be notified to the RFU/CB in advance. Tour organisers should contact the club Safeguarding Officer in the first instance. 15) WRFC follows the RFU’s Anti-Bullying Policy. This can be viewed on the RFU website link shown above. (There is also summary guidance in Appendix F). All incidents, including those concerning bullying, whether they involve members, guests or even non-members/ un-invited children must be actioned in the same way and within the guidelines of the club’s and RFU’s Safeguarding and Anti-Bullying Procedures. If children are found to be unacceptably misbehaving, it might be deemed reasonable to initiate the necessary steps for them to leave the grounds to prevent further bullying, misbehaviours or transgressions. The first step, even if they are on the grounds un-invited, must be to identify and inform their parents/guardians that they are being requested to leave the grounds and they are being asked to come and escort them from the premises. The child or children in question should be asked to wait in the club house until the parent(s)/responsible adult arrives. The welfare of children at WRFC will only be protected properly if this policy is implemented effectively. The designated individuals, with child protection responsibility, contact details will be posted on the club’s site. Signed James Cull Chairman Wanstead RFC Date APPENDIX A: RFU CODES OF CONDUCT THE GOOD COACHES CODE IN RUGBY UNION, COACHES OF YOUNG PLAYERS SHOULD: • Recognise the importance of fun and enjoyment when coaching young players. • Most learning is achieved through doing. Appreciate the needs of the players before the needs of the sport. • Be a positive role model - think what this implies. • Keep winning and losing in perspective - encourage young players to behave with dignity in all circumstances. • Respect all referees and the decisions they make (remember it could be you refereeing next week) and ensure that the players recognise that they must do the same. • Provide positive verbal feedback in a constructive and encouraging manner, to all young players, both during coaching sessions and games. IN RUGBY UNION, COACHES OF YOUNG PLAYERS MUST: • Provide experiences, which are matched to the young players’ ages and abilities, as well • as their physical and mental development. • Ensure all youngsters are coached in a safe environment, with adequate first aid readily to hand. Avoid the overplaying of the best players, by using a squad system, which gives everybody a satisfactory amount of playing time. • Never allow a player to train or play when injured. • Ensure good supervision of young players, both on and off the field. • Recognise that young players should never be exposed to extremes of heat, cold, or unacceptable risk of injury. • Develop an awareness of nutrition as part of an overall education in lifestyle management. Recognise that it is illegal for young players under 18 to drink alcohol. • Ensure that their knowledge and coaching strategies are up to date and in line with RFU philosophy. • Be aware of, and abide by, the RFU recommended procedures for taking young people on residential tours at home and abroad. • Be aware of, and abide by, the policies and procedures outlined in the RFU Child Protection Guidance Booklet. REMEMBER: COACHES WORKING WITH YOUNG PLAYERS BELOW THE AGE OF 18 MUST FOLLOW THE GUIDELINES LAID DOWN BY RFU RUGBY AGE GRADE REGULATIONS. WRFC are governed by RFU regulations: • Reg. 15 applies to the playing, training and coaching for all age groups up to and including 18 • This Regulation is supplemented by the Age Grade Code of Practice and regulation 21 • (Safeguarding) • Regulation 15.1.2 requires that all players will be within their defined age grade unless permitted to play outside their age grade in the limited circumstances set out in these Regulations. • Regulation 15.3 provides permission for certain age grades to play Up • Regulation 15.4 provides permission for certain age grades to play Down • Regulation 15.5 tabulates where 15.3 and 15.4 are permitted. Playing Up • There may be children who, because of their level of personal development are, in the opinion of WRFC, able to play at a higher age grade as permitted under 15.5. The recommendation will be made by the player’s coach in consultation with the Director of Rugby and Chair of Youth/Mini and an appropriate assessment should be made by the Club as set out in the relevant regulations and Code of Practice. • Parents approval must be made • The Safeguarding Officer’s approval must be obtained • The written assessment must be signed off as appropriate Playing Down • There may be children who are in a younger school academic year that their birth year. There may be children who because of their comparative small stature, level of development or those who have behavioural issues, may have their safety compromised. Where, in the opinion of WRFC such children should play down an age grade, they are permitted under 15.5. • The recommendation will be made under the relevant age grade coaches in consultation with the Chair of Youth/Mini and an appropriate assessment should be made by the club as set out in the relevant Regulations and code of Practice. • Parental approval must be obtained. • The Safeguarding Officers approval must be obtained. APPROVAL BY CB IS REQUIRED FOR ALL APPLICATIONS TO PLAY DOWN THE GOOD PARENT’S CODE PARENTS ARE ENCOURAGED TO: • Be familiar with the coaching and training programme in order that you can ensure that your child is fully involved, and the coaches are aware of their availability. • Be familiar with the teaching and coaching methods used by observing the sessions in which your child participates. • Be aware that the club has a duty of care and therefore, where appropriate, assist coaches with the supervision of the young players, particularly where numbers are large and there is a need to transport youngsters to away games. • Be involved with club activities and share your expertise. • Share concerns, if you have them, with club officials. • Be familiar with the Good Coaches Code. In particular: • Coaches should recognise the importance of fun and enjoyment when coaching young players. • Coaches should keep winning and losing in perspective, encouraging young players to behave with dignity in all circumstances. It is important that parents support coaches in instilling these virtues. PARENTS SHOULD: • Remember that young people play rugby for their own enjoyment not that of their parents. Encourage young people to play - do not force them. • Focus on the young players’ efforts, rather than winning or losing. ∙ Be realistic about the young players’ abilities; do not push them towards a level that they are not capable of achieving. • Provide positive verbal feedback both in training and during the game. • Remember that persistent, negative messages will adversely affect the players’ and referee’s performance and attitude. • Always support the rugby club in their efforts to eradicate loud, coarse and abusive behaviour from the game. • Remember young people learn much by example. • Always show appreciation of good play by all young players both from your own club and the opposition. • Respect decisions made by the match officials and encourage the young players to do likewise. THE GOOD PLAYER’S CODE PLAYERS ARE ENCOURAGED TO: • Recognise and appreciate the efforts made by coaches, parents, match officials and administrators in providing the opportunity for you to play the game and enjoy the rugby environment. • Understand the values of loyalty and commitment to adults and teammates. • Recognise that every young player has a right to expect their involvement in rugby to be safe and free from all types of abuse. • Understand that if an individual or group of young players feel they are not being treated in a manner that is acceptable, then you have a right to tell an adult either at the rugby club or outside of the game. PLAYERS SHOULD: • Play because you want to do so, not to please coaches or parents. • Remember that skill development, fun and enjoyment are the most important parts of the game. • Be attentive at all training and coaching sessions. • Work equally hard for yourself and your team - both will then benefit. Recognise good play by all players on your team and by your opponents. • Be a sportsman - win or lose. • Play to the Laws of the Game and accept, without question, all referees’ decisions. • Control your emotions. Verbal or physical abuse of teammates, opponents, or match officials is not acceptable. • Treat all players, as you would like to be treated. Do not interfere with, bully or take advantage of any player. THE GOOD SPECTATOR’S CODE SPECTATORS ARE ENCOURAGED TO: • Act as positive role models to all young players. • Be familiar with, and abide by, the RFU Child Protection Guidance in relation to verbal and emotional abuse. • Respect the rugby club with regard to spectator behaviour. SPECTATORS SHOULD: • Remember children play sport for their enjoyment not yours. • Acknowledge good individual and team performance from all youngsters irrespective of the team for whom they play. • Respect match officials’ decisions. Remember - they are volunteers providing an opportunity for youngsters to play rugby. • Never verbally abuse young players, match officials, fellow spectators or coaches. Such behaviour can create a negative environment for young players and their behaviour will often reflect this. Acknowledge effort and good performance rather than ‘win at all costs’ ethic. • Verbally encourage all youngsters in a positive way. If you do want to shout make sure it is ‘for’, not ‘at’ the players. • Encourage all youngsters irrespective of their ability - never ridicule any individual player, regardless of the team for whom they play. THE GOOD MATCH OFFICIAL’S CODE MATCH OFFICIALS SHOULD: • Recognise the importance of fun and enjoyment when officiating young players. • Provide positive verbal feedback in a constructive and encouraging manner during games. Emphasise the spirit of the game. • Appreciate the needs of the young players before the needs of the sport. • Understand the physical, social and psychological development of young players. • Be a positive role model. You set an example, and as such, comments you receive should be positive and supportive. • Look to self-improvement e.g. participation in Mini/Midi or National 15-a-side courses. MATCH OFFICIALS MUST: • Recognise that the safety of young players is paramount. • Explain decisions - all young players are still learning. • WRFC, Club Safeguarding Policy 8 ∙ Always penalise foul play. • Play advantage whenever possible in order to let the game flow. • Show empathy for the age and ability of young players. • Be consistent and objective. • Ensure that verbal abuse from players, coaches or spectators is not tolerated and is dealt with by club officials immediately. • Be aware of, and abide by, the RFU Child Protection Guidance policies and procedures. APPENDIX B: WRFC SAFEGUARDING POLICY RELATING TO CLUB WEBSITES, MOBILE AND ONLINE COMMUNICATION WITH CHILDREN AND VULNERABLE ADULTS Website and Message Board. The Club Website is a key part of the daily operation of the Club. In particular, the Message Board on the website is the primary means of communicating with Parents, Players and Members. They are also a very safe way to communicate with children given their wide accessibility. However, in the same way that WRFC has responsibility for the physical safety of Mini and Youth members when on the club’s premises, WRFC will also ensure that there is nothing on its’ website which could harm a child, directly or indirectly. WRFC is responsible for the content of its website. Message Board content, which can be posted by all members, will be moderated by Board moderators to ensure inappropriate content is removed. Given our Club Website and Message Board are open to the public, there are 2 key risks to guard against when posting information: • Disclosing personal information about a child to people accessing the website. This could be the child’s name, address, or any information about a child’s life, interests or activities which would help a stranger target a child or engage that child in conversation • Abusive or inappropriate content (photos, video or text), on the site itself. This includes material which criticises or humiliates a child. It could also be information which places undue pressure on the child to participate in some aspect of a clubs’ activities. Online Photos and video Photos and video clips can make any child featured vulnerable to grooming if information about the child (name, address, activities or interests) is also disclosed. Furthermore, posting an image on a website carries a risk that the image could be taken and adapted for an inappropriate use. Recommendations: • RFU Use group images, rather than individual images • For images of individual children (such as in action shots) where possible use models or illustrations • Only use images of children in suitable dress, to minimise the risk of inappropriate adaptation of the image • If a child is named on the site, do not include an image (individual or group). If a child features in an image on the site, do not use the child’s first name or last name, either in text on the site or in the image file name • WRFC will abide by all RFU recommendations regarding photo and video images and will obtain consent from the appropriate responsible person(s) before using any images of children or vulnerable adults on its website. Consent request clauses are included in the registration form which is completed each season and are also held by the club age group administrators. Webcams and Live Image Streams WRFC will not use webcams to stream live images of children or vulnerable adults and if use of a webcam to broadcast images of children or vulnerable adults is requested, the Safeguarding Officer at WRFC will contact the RFU for further guidance before permission is granted. Mobile and Online Communication with Children Technology is moving very fast in this area. There are now many different ways for people to communicate. In addition to landlines, there are mobile phones for voice and text, and most new phones incorporate cameras that take still shots and video. Two-way video calling is commonplace. On-line communication can be by email, instant messaging and social networking sites. The risks posed by such methods of communication arise from: • The privacy. It is often one-to-one • The wide range of content that can be transmitted, including content of a violent, sexual or hateful nature • The ease with which images can be forwarded onto others • The difficulty in knowing truly who you are communicating with. Where grooming happens, it often involves this type of communication. In sport, there are additional risks: • Inappropriate pressure can be exerted by adults, particularly coaches, on children (such as to play when injured) • There can be inappropriate criticism of a young player’s performance • An official position or role within a club, such as Coach, can carry with it a level of authority and engender a level of trust that facilitates the control of a child. Against this background, WRFC will abide by all RFU guidance with regard to mobile and online communication with children and vulnerable adults and will cascade any information for them to the parents (or guardian) of that child or vulnerable adult. EMRFC will not directly contact a child or vulnerable adult directly by mobile phone unless prior consent is given by the parent or guardian. Club Guidelines: • All Age Group communications – for example fixture information, team selection – should be sent via the Club Message Board. Emails can be sent linking to the Message Board as a reminder to parents to check the Message Board. Emails should only be sent using email groups comprising email addresses given by parents. An email should not be sent to a child unless the parent is also copied. Such emails should only come from age group coaches or administrators as communicated to Parents. • Other Online (Social Media) Services. No Club Member may initiate a social media outlet that is directly linked and intended to be used by WRFC members without the express permission of the Club Executive Committee or, for Mini or Youth matters, the respective Mini or Youth Committees. Administrators of social media outlets must ensure the content complies with the Website and Message Board policy above. Further: • Twitter can be used for broadcasting information but must not be used for 1-1 (Direct) Messaging between Adults and Young People. Content must conform to the Website and Message Board policy above. • Facebook. Communication via Facebook is permitted only via public club Facebook pages where the content is public and conforms to the Website and Message Board policy above. Private, closed groups and 1-1 messaging between Coaches and Young People is not permitted. Other online and social media services whether public or private are not permitted. Requests to add other services to the approved list should be directed to the Club Safeguarding Officer. • SMS Messaging (Texting): Club Officials and Coaches should NOT communicate directly with individual children by text at any time, on any matter, if the parent or guardian is copied on such communication or there is an immediate risk to the welfare of that child which can be lessened by such contact. • Telephone: When communication by phone is needed, Club Officials and Coaches can speak to individual young people on phones provided they have prior consent from the child’s parents or guardian and from the young person if old enough to understand. APPENDIX C: WRFC PHOTOGRAPHIC POLICY The RFU positively encourages parents/carers and spectators to take photographs of participants involved in rugby union to celebrate the ethos and spirit of the sport. It is not the intention of the RFU to prevent photographs or filming taking place for legitimate purposes. Any photograph (digital or printed) or film which is produced and released into the public domain may be misused by anyone as control has been lost. With the widespread use of smartphones and other devices that can take photograph and film there are challenges. There may be circumstances where photography / filming of a child might not be acceptable or appropriate as it may place the child at risk of harm. This may include legal restrictions or where it is potentially dangerous to reveal the child’s whereabouts to an estranged parent. Such circumstances must be addressed between the parents/carers and club as a matter of urgency to mitigate any risk to the child. Communication is key to keeping children safe. Basic Principles WRFC's photography policy derives from the RFU’s Policy. The basic principles are: • Permission: Every parent or guardian has the option to decline permission for the taking and publication of images/videos of a young person in their care. • Appropriate Circumstances & Attire: Photography/video must be undertaken in appropriate circumstances. All young people must be appropriately attired at all times. • Publication and Identification: Publication should not be done in such a way that young people are identifiable; images should be published without accompanying sensitive personal details such as a young person’s address. • Focus of the Photography: The imagery should focus on the activity rather than any particular individual. • Equality Policy: Wherever possible, imagery should reflect the diversity of the young people making up The Clubs membership. • Third Party Photography: Whenever professional photographers or outside media are invited or commissioned, the Club will require identification and safeguarding measures to ensure only the proper use and dissemination of imagery Circumstances of photography/video Photographs/videos of junior players are usually taken in the following contexts. This list is not exhaustive.  Coaching - video may be filmed and used thereafter for coaching purposes  Action photographs - general photographs of players during a game.  Team photographs - posed group photos of teams Awards and ceremonies.  Press coverage - local, national and specialist rugby media photographs/video.  Tours and festivals - at other clubs and grounds which will be subject to the host club’s policy permission. All parents/guardians are asked to indicate on GMS if they do not consent to the taking and use of photographs/videos featuring their children throughout the season. If consent is not withheld, the parent or guardian’s permission continues throughout the season, terminating at its conclusion, unless the parent or guardian notifies the squad manager and Club Safeguarding Officer, in writing, of a change of mind. The result of withholding or withdrawing permission is that the Club reserves the right to require the parent or guardian to be present throughout an event where photo/video is expected to be taken and to undertake to supervise and monitor the event for the purpose of safeguarding their child. Clubs/CBs should ensure any opposition teams know ahead of any fixture if there is an objection to any filming/ photography taking place. Each club/CB will be responsible for communicating any objection and ensuring it is adhered to by their supporters or officials. Festival or event organisers should make their photography / filming policy clear ahead of the day. The RFU encourage the filming of rugby union for the purpose of external examinations Duke of Edinburgh Award, GSCE, A level or BTEC Physical Education which will support a player’s formal education. Clubs/CBs will need to manage this in accordance with the above guidance. Focus and content of the imagery Images taken by parents, guardians, supporters and coaches at the Club’s grounds, and at away games, tours and festivals where the host club applies no stricter policy, should comply with the following guidelines: ● Photographs /filming should be of the activity or team not of an individual child. ● Children must be appropriately dressed when being photographed or filmed. It is never acceptable to capture any images in changing rooms, showers, or at any time when players are dressing, injured or receiving first aid. Images must be neither sexual, of an exploitative nature nor open to misinterpretation or misuse. ● Parents /carers should be made aware if a film is being taken to be used as a coaching aid. Clubs and Constituent Bodies should ensure that any footage will be carefully monitored, stored securely and destroyed or deleted when no longer required or when requested by a parent/carer. Any coaching videos must follow Age Grade Code of Codes of Practice. Sensitive Information Personal information which leads to a child being identified should be avoided. If it is necessary to name a child, ensure that you have written parental/carer consent and have informed the parent/carer as to how the image will be used. This is particularly important when issuing press releases and match reports. Publication by the Club of Imagery The Club must have general parent or guardian permission to use an image of a young person (see above). When such permission has been given, the Club may publish photographs/videos in its own materials or via third party media organisations such as the local press. Such publication of photographs/videos will not include any sensitive information described or identified above of the young people or of their parents or guardians. Where the reason for publication is an individual achievement (i.e. a player’s selection for a representative side, triumph over adversity), particular attention will be paid to ensuring specific permission is also secured from the young person to use their image. Photography/Video by the Media or Third Party The Club reserves the right to invite/commission professional photographers or the press to cover an activity at the club. If it does so it undertakes to: ● Ensure that the photographer has been appropriately vetted prior to the event. ● Issue the professional photographer with identification, which must be worn at all times. ● Inform them of the club’s commitment to safeguarding children. Establish who will hold the recorded images and what they intend to do with them. ● Provide a clear brief about what is considered appropriate in terms of content and behaviour including where photography is prohibited, toilets, changing areas, first aid areas, and injured players, no unsupervised access to children or a one-to-one photo session at the event. ● Clarify issues about ownerships of the images and access. How will the images be stored, retained and used. ● Inform parents and participants that a photographer will be in attendance and where the images will be published. Ensure parents and children consent to both the taking and publication of films or photos. Use of photographic/video equipment by parents/guardians and adult supporters Members of the public are entitled to take photos in public areas, this may include taking images of children involved in sports events or activities including rugby union. WRFC is a combination of land leased from the London Borough of Redbridge and land which is subject to Centenary Field status and the club will regulate whether and where any filming or photography may take place. Parents and guardians are advised that if they have concerns about inappropriate or intrusive photography/filming these should be reported to the squad manager, to an event organiser or to an official so that these may recorded and dealt with in the same manner as any other child protection concern. The Club reserves the right to contact authorities if any individual refuses to stop taking photographs/video or refuses to identify themselves upon challenge by the Club. APPENDIX D: WHO NEEDS A DBS CHECK? APPENDIX E: INCIDENT REPORTING FLOWCHART APPENDIX F: ANTI-BULLYING POLICY WRFC operates a strict no bulling policy. Bullying from players, members, non- members, coaches, spectators and parents will not be tolerated. Bullying is not easy to define, can take many forms and is usually repeated over a period of time. The three main types of bullying are: physical (e.g. hitting, kicking), verbal (e.g. racist or homophobic remarks, threats, name calling) and emotional (e.g. isolating an individual from activities). They will all include: • Deliberate hostility and aggression towards the victim; • A victim who is weaker than the bully or bullies; • An outcome which is always painful and distressing for the victim. Bullying behaviour may also include: • Other forms of violence; • Sarcasm, spreading rumours, persistent teasing or theft; • Tormenting, ridiculing, humiliation; • Racial taunts, graffiti, gestures; • Unwanted physical contact or abusive or offensive comment of a sexual nature. In the case of any individual found to be bullying others or being bullied by others, WRFC has a requirement to: • Take the problem seriously; • Investigate any incidents; • Talk to the bullies and victims separately. WRFC will decide on the appropriate action to be taken, such as: • Obtain apology from the bully(ies) to the victim; • Inform parents of the bully(ies); • Insist on the return of items 'borrowed' or stolen; • Insist bullies compensate the victim; • Hold club or class discussions about bullying; • Provide support for the coach of the victim. APPENDIX G: REPORTING OF ABUSE TAKING PLACE OUTSIDE OF THE RUGBY ENVIRONMENT It may come to your notice that abuse of a young person is suspected of taking place outside of the rugby environment, for example at a club or 3rd party social event on the grounds. If this is the case it will be dealt with as follows: • Your concerns should be reported to the Safeguarding Officer or Assistant Officer. • If they are not contactable then the matter should be reported to the Police or Social Services without delay. • The matter should then be referred to the Safeguarding Officer who will report the matter to the professional staff (such as Essex County RFU Safeguarding Officer) In such cases, it is NOT your decision as to whether abuse has taken place or not. That decision will be left to the Police and Social Services. Where there are concerns, that unlawful abuse has taken place either within OR outside the rugby environment please follow the course of action outlined below: DO • Inform the relevant persons • Listen to what the child has to say to you. • Please do not promise the child/young person that you will not tell anyone what he or she has told you. Please be clear that you have a responsibility to pass the details on. You may tell the child/young person what you expect to happen next. • Reassure the child that they are not to blame and confirm that you know how difficult it must be to confide. • Ensure you clearly understood what the child has said. • Try to record what the child has said, or what has been seen. Include dates and times. Also, record the time and date that the notes were made. (Please remember that you are not a professional in this and your recall of events may be incorrect but try and be as accurate as possible. • Do not allow any other members of the club to talk to the child/young person about what they have disclosed. The young person will find the process difficult and too many adults may lead to discrepancies in evidence. • Follow guidelines relating to confidentiality. DO NOT • Question the child. • Ignore what has been said. • Panic. • Challenge parents or guardians. • Make promises you cannot keep i.e. confidentiality.’ • Make the child repeat the story unnecessarily. • Delay the reporting process. Please remember it is not your job to investigate any allegation. That job will be undertaken by the Police and Social Services either together or singly. Your role would be to listen and accept. Do not worry I the details you write or remember are unclear. If a child says to you, that you must not tell anyone, please remember that you have a responsibility to inform the relevant people if you suspect abuse or significant harm. Please inform the child of that. If that child then stops telling you details, please inform the relevant people of the situation. It is better that the child knows that you will pass details on than for you to break a promise made and tell anyway. Remember that the child is confiding in you solely because of your role with that child, as member of WRFC. APPENDIX H: GUIDANCE FOR DEALING WITH CHALLENGING BEHAVIOUR Staff/volunteers who deliver sports activities to children may, on occasions, be required to deal with a child’s challenging behaviour. These guidelines aim to promote good practice and to encourage a proactive response to supporting children to manage their own behaviour. They suggest some strategies and sanctions which can be used and identify unacceptable sanctions or interventions which must never be used by staff or volunteers. The guidelines will also include the views and suggestions of children. These guidelines are based on the following principles: The welfare of the child is the paramount consideration. All those involved in activities (including children, coaches/volunteers and parents/guardians) should be provided with clear guidelines about required standards of conduct, and the organisation/club’s process for responding to behaviour that is deemed unacceptable. Children must never be subject to any form of treatment that is harmful, abusive, humiliating or degrading. Some children exhibit challenging behaviour as a result of specific circumstances, eg a medical or psychological condition, and coaches may therefore require specific or additional guidance. These and any other specific needs the child may have should be discussed with parents/guardians and the child in planning for the activity, to ensure that an appropriate approach is agreed and, where necessary, additional support provided e.g. from external agencies, Children’s Social Care services etc. Sport can make a significant contribution to improving the life experience and outcomes for all children and young people. Every child should be supported to participate and, only in exceptional circumstances where the safety of a child or of other children cannot be maintained, should a child be excluded from club activities. Planning Activities Good coaching practice requires planning sessions around the group but also involves taking into consideration the needs of each individual athlete within that group. As part of session planning, coaches should consider whether any members of the group have presented in the past or are likely to present any difficulties in relation to the tasks involved, the other participants or the environment. Where staff/volunteers identify potential risks, strategies to manage those risks should be agreed in advance of the session, event or activity. The planning should also identify the appropriate number of adults required to safely manage and support the session including being able to adequately respond to any challenging behaviour and to safeguard other members of the group and the staff/ volunteers involved. When children are identified as having additional needs or behaviours that are likely to require additional supervision, specialist expertise or support, this should be discussed with parents/guardians and where appropriate young people. The club should seek to work in partnership with parents/guardians, and where necessary external agencies, to ensure that a child or young person can be supported to participate safely. Agreeing Acceptable and Unacceptable Behaviours Staff, volunteers, children, young people and parents/guardians should be involved in developing an agreed statement of what constitutes acceptable and unacceptable behaviour (code of conduct) and the range of sanctions which may be applied in response to unacceptable behaviour. This can be done at the start of the season, in advance of a trip away from home or as part of a welcome session at a residential camp. Issues of behaviour and control should regularly be discussed with staff, volunteers, parents and children in the context of rights and responsibilities. When children are specifically asked, as a group, to draw up a code of conduct that will govern their participation in club activities, experience indicates that they tend to arrive at a very sensible and working set of ‘rules’ with greater ‘buy-in’ from participants than those simply imposed by adults within the club. If and when such a code is compiled, every member of the group can be asked to sign it, as can new members as they join. Managing Challenging Behaviour In responding to challenging behaviour, the response should always be proportionate to the actions, be imposed as soon as is practicable and be fully explained to the child and their parents/guardians. In dealing with children who display negative or challenging behaviours, staff and volunteers might consider the following options: • Time out - from the activity, group or individual work. • Reparation - the act or process of making amends. • Restitution - the act of giving something back. • Behavioural reinforcement - rewards for good behaviour, consequences for negative behaviour. • De-escalation of the situation - talking through with the child. Increased supervision by staff/volunteers. • Use of individual ‘contracts’ or agreements for their future or continued participation. • Sanctions or consequences e.g. missing an outing. • Seeking additional/specialist support through working in partnership with other agencies to ensure a child’s needs are met appropriately e.g. referral for support to Children’s Social Care, discussion with the child’s key worker if they have one, speaking to the child’s school about management strategies (all require parental consent unless the child is felt to be ‘at risk’ or ‘in need of protection’). • Temporary or permanent exclusion The following should never be permitted as a means of managing a child’s behaviour: o Physical punishment or the threat of such. o Refusal to speak to or interact with the child. o Being deprived of food, water, access to changing facilities or toilets or other essential facilities. o Verbal intimidation, ridicule or humiliation. Staff and volunteers should review the needs of any child for whom sanctions are frequently necessary. This review should involve the child, parents/guardians and in some cases, others involved in supporting or providing services for the child and his/her family, to ensure an informed decision is made about the child’s future or continued participation. As a last resort, if a child continues to present a high level of risk or danger to him or herself, or others, he or she may have to be suspended or barred from the group or club activities.

Revision Date: August 2026

SAFEGUARDING

CHILDREN, YOUNG PEOPLE & VULNERABLE ADULTS

A quick reference guide for everyone volunteering within and on behalf of Wanstead RFC

Full version - click here to print

Important things to remember:

Treat everyone with respect and set a positive example for others

Respect personal space and privacy

Make every effort to ensure another adult is present or within visual or hearing proximity of any activity or interaction with a child/young person or vulnerable adult

Ensure any actions cannot be misinterpreted by anyone else

Always challenge unacceptable behaviour

Never put a child/young person, vulnerable person or yourself in a dangerous or comprising situation

Never have inappropriate physical or verbal contact with others. If you are unsure, don’t take the chance – seek advice

Never keep allegations or suspected abuse a secret

Remember the 4 R’s of safeguarding:

Recognise

Respond

Refer

Record

What to do if:

YOU SUSPECT ABUSE…

Do you have concerns about a child/young person’s or vulnerable adult’s immediate welfare? This could be from signs of physical, emotional, sexual abuse, or neglect

Advise the club Safeguarding Officer immediately

If appropriate after consultation with the above, contact Police or Social Services

AN ALLEGATION IS MADE ABOUT ANOTHER PERSON, OR YOURSELF…

Report it immediately to the club Safeguarding Officer

Only share with those who need to know

A CHILD/YOUNG PERSON OR VULNERABLE ADULT WISHES TO DISCLOSE THEY HAVE BEEN ABUSED…

Listen, keep listening and ensure you do not question or investigate

Do not promise confidentiality – tell them that the information will need to be shared

Assure the person that they are not to blame

Inform the person what you are going to do and that they will be told what happens

Make full notes and record dates, times and events. Complete the Safeguarding Referral Form, RFU/Safeguarding/Sharing concerns

Wanstead RFC safeguarding team:

The person to whom you are responsible:

LIZ CALVERT

Safeguarding Officer

Tel: 07943 717963

Email: safeguardingwansteadrfc@gmail.com

LONDON BOROUGH OF REDBRIDGE, MULTI-AGENCY SAFEGUARDING HUB (MASH)

Tel: 020 8708 3885

Email: cpat.referrals@redbridge.gov.uk

LONDON BOROUGH OF REDBRIDGE, EMERGENCY DUTY TEAM (EDT) – OUT OF HOURS SERVICE

Tel: 020 8708 5897 (after 5pm and at weekends)

Useful numbers:

POLICE 101 (Non-emergency)

999 (Emergency)

RFU Safeguarding Line 020 8831 6655

NSPCC 0808 800 5000 (24 hours)

CHILDLINE 0800 1111

FOR MORE INFORMATION PLEASE REFER TO THE CLUB SAFEGUARDING POLICY, PROCEDURES AND GUIDELINES

Wanstead Rugby Club recognises the paramount importance of the safety, wellbeing and protection of those children and young people, in day-to-day contact with the club

Wanstead Rugby Club is committed to creating opportunities for all, including adults with disabilities and mental health issues, enabling them to participate in a broad spectrum of activities. This commitment extends to creating a safe culture for all participants

Social Media Policy & Guidelines

Author: Jamie Delves

Revision Date: August 2026

WhatsApp group conduct

No inappropriate language, photographs, or personal opinions used in a derogatory fashion should be posted in any WhatsApp group using Wanstead RFC in its title. Any concerns should in the first instance be reported to the Club Safeguarding Officer (CSO).

Introduction

Wanstead RFC is committed to making the best use of all available technology and innovation to improve the way we do business. This includes using all reasonable and cost-effective means to improve the way we communicate, reach out and interact with the different communities we serve.

Social Media is the term commonly applied to web-based tools which allow users to interact with each other, share information, opinions, knowledge and interests online. As the name applies, social medial involves the building of online communities or networks to encourage participation and engagement.

These platforms of communication can be used to advance the Club in a positive, promotional way. However, the practical application of such technology by Wanstead RFC is continually developing and there are many potential issues to consider – both as individual members and as a Club.

These guidelines aim to provide club members and individual employees with information concerning the use or, or the development of, any social media application, and to help them get the best out of the tools available whilst maintaining a safe professional environment and protecting themselves, as well as the club. The guidelines also include specific advice on safe use/application of social media for young persons (U18).

The guidelines for young persons should be read in conjunction with the club safeguarding policy

Definition of Social Media

For the purposes of these guidelines, social media is a type of interactive online media that allows parties to communicate instantly with each other or to share data in a public forum. This includes e-mail, internet, online social forums, blogs, video and image sharing websites and similar facilities which can be uploading by using smart phones, laptops and handheld computers.

Club members should be aware that there are many more examples of social media than can be listed here and this is a constantly changing area. Members should follow these guidelines in relation to any social media that they use, in direct or indirect matters that concern the club or any of the club membership.

Use of Social Media

Common sense always prevails; members should treat the information that they post in the same way as if it were personal information relating to you/them. They should also treat ‘electronic material’ as they would ‘non-electronic material’.

Information published on the Internet (e.g. club website) including that in Social Networking Sites and blogs should be considered to be permanently published. It is almost impossible to remove information once it has been posted – even when it seems to have been taken down.

Members may contribute to the club’s social media activities, for example by writing blogs, managing a social media account and running an official social communications account for the club in accordance with the standards defined by the club.

Club members must be aware at all times that, while contributing to Wanstead RFC’s social media activities, they are representing the Club with every posting. It is important that they take care when expressing personal opinions about the Club.

Monitoring Use of Social Media at Work and Restrictions of Use

Wanstead RFC Management Committee reserves the right to monitor postings on club social media platforms. The Club considers that valid reasons for checking social media postings include suspicions that a member has:

Acted in a way that is in breach of these guidelines and clauses set out in this document

Access to particular social media websites may be withdrawn in any case of misuse.

Members must not engage in bullying, spamming, illegal behaviour, malicious blogging or similar antisocial behaviours. Members who engage in antisocial behaviours on a social networking or a blogging site that have negative ramifications within the club, or the RFU and its constituent bodies, may be subject to disciplinary action or dismissal from the club membership.

Members are also advised never to post provocative pictures of themselves or anyone else. Remember to check the background of a picture also.

It is important to also be aware that

When an individual chooses to go ‘public’ with opinions via a blog, Social Networking Site, or a personal web site, they are legally responsible for their commentary. Individuals can be held personally liable for any commentary deemed to be defamatory, obscene, proprietary or libellous. Outside parties can pursue legal action against you for postings.

Media should not breach confidentiality of either the Club or its Members.

That confidential information or intellectual property* is owned by Wanstead RFC and should not be released publicly.

Information should not be disclosed relating to a third party (e.g. contact information relating to a fellow member) or organisation, without their explicit permission.

Communication of information relating to the Club’s internal workings, future business plans, past business plans or any other operational aspect is not acceptable.

Information posted is not discriminatory against or bullying or harassing of an individual. The Club does not in any circumstances accept/condone cyber bullying.

You should not make offensive or derogatory comments relating to sex, gender reassignment, race (including nationality), disability, sexual orientation, religion or belief or age.

Ensure words and language used is appropriate to the audience and does not cause offence.

You should not bring Wanstead RFC into disrepute which may include, but not limited to

Criticising or arguing with customers, colleagues, fellow members or competitors, or;

Making defamatory comments about individuals or other organisations or groups; or

Posting images that are inappropriate or links to inappropriate content or;

Breach copyright by using someone else’s images or written content without permission or failing to give acknowledgement where permission has been given to reproduce something.

Social Media in Your Personal Life

Wanstead RFC recognises that many members make use of social media in a personal capacity. While they are not acting on behalf of the Club, members must be aware that they can damage the Club reputation and image if they are recognised as being one of our members.

Members are allowed to say that they have an involvement with Wanstead RFC, which recognises that it is natural for them sometimes to want to discuss their work/involvement on social media.

It is important to regularly ensure that you update and check the privacy settings on your social networking profile as they change.

Disciplinary Action over Social Media Use

All members are required to adhere to these guidelines. Members and club employees should be aware that use of social media in a way that may be deemed as deliberate or inadvertent misuse which could be a breach of these guidelines, may lead to disciplinary action. Serious breaches of these guidelines, for example incidents of bullying of colleagues or social media activity causing serious damage to the Club may constitute gross misconduct and may lead to disciplinary action up to and including withdrawal of membership, or in the case of staff - dismissal.

Externally, if it is believed that there has been a serious breach of civil law police may be involved. The Club will deal with the incident internally and may suspend membership whilst the Club carries out its own investigation. In extreme cases, the police will deal with their own investigation and will follow through with their own course of action.

The Club Management Committee will always be notified of any allegation made relating to misuse of social media.

Public Interest Disclosure (‘Whistleblowing’)

Where a club member releases information through social media that may be considered as a public interest disclosure (whistleblowing), a full investigation will commence and then reviewed by the Management Committee to determine if the disclosure is upheld. The Board of Directors will be notified in all situations.

SOCIAL NETWORKING AND YOUNG PEOPLE

Social networking sites are a hugely popular with young persons, allowing them to stay in touch with friends over chat, meeting new people with similar interests, and sharing photos and video materials. Used appropriately, social networks are a great place for young persons to demonstrate their creativity. There are however, inherent dangers, which Wanstead RFC wish to highlight and introduce fit for purpose safeguards.

One in three 12 to 15 year olds may be in contact with people they don’t know on their social networking site profile.

44% of children aged 10 to 13 use social networking sites.

33% of children say their favourite online activity is chatting with friends.

Risks of social networking for children

The more that parents/coaches/responsible adults know about the kind of social networking sites that young people belong to and what information they like to share, the more likely they will be able to keep them safe:

The lower age limit for most social networking sites is 13.

The most popular social networks include Facebook, Instagram, YouTube, Twitter, Tumblr, Ask.fm and Snapchat . Sites aimed at younger children, like Club Penguin and Moshi Monsters, also have a social networking element.

Many sites include an instant message function which allows private conversations between site members.

You can set privacy settings on most social networking sites so that only close friends can search for a particular young person, tag them in a photograph or share what they’ve posted.

Most social networking sites have an app version available, meaning the young person will have access to the social network from their smartphone or tablet. Some app versions of social networks use the location of the phone.

Facebook has a setting that allows a young person to approve or dismiss tags that people add to their posts.

Information shared between friends can be easily copied and may spread widely.

It isn’t easy to take back information that has been posted – and can be impossible if it’s already been shared.

Not everyone a young person meets online will be who they say they are. Chatrooms and forums can connect people who are complete strangers and can be unmoderated.

Chatrooms and forums are one of the places online groomers go to connect with young people. They can also be places where people use a lot of sexual language and engage in online flirting. This is sometimes done through video chat programs such as Skype

How can I ensure my child is safe on social networks (general hints)?

Parents/coaches/responsible adults should educate themselves on what the various social networks and apps do (see resources section).

Agree with the young person when they can join a social networking site and create their profile with them.

Help them set privacy settings at the strongest level. Sites can change privacy settings so make sure you stay up to date with them.

Report people and inappropriate conversations to the site administrator via the ‘help’ or ‘report’ tab (if available) and always keep a copy of the conversation as evidence.

Teach the young person how to block or ignore people on social networking sites and online games and support them in knowing what they can do if someone makes them feel uncomfortable e.g. create a sentence with your child that they can use if they want to exit an uncomfortable conversation online.

Set boundaries about which sites they can use and for how long. Try to do this when they first start using social networking sites, so they get used to it from a young age.

Teach the young person never to share any personal details – this includes their password, real name, address and their school.

Use the site yourself – you or another trusted adult can become the young person’s friend on Facebook or follower on Twitter.

Explain that friends should be people they know – people they meet online may not be who they say they are. Talk to them about the risks involved with chatting to people they don’t know and sharing personal information with them.

Stress that meeting up with people they know online can be dangerous and that they should only do so with your permission and if you are present.

Set rules about what they should and shouldn’t post.

Talk to the young person about the fact that what they post can’t always be taken back, and even if it can, it may already have been shared. This applies to webcams too – teach them to only use webcams with people they know and show them how to disable it.

What action(s) will Wanstead RFC take to ensure the safety of young people using social networks for club purposes?

As a club, we pride ourselves on our commitment to offering access to rugby and rugby related activities across a broad range of ages and ability levels. Our focus is on enjoyment, not on winning. Equally, we focus on teamwork and not the individual. However, the sport is competitive, and many young people are highly competitive by nature. We will not tolerate :

Any overt or covert bullying of any individual, based on ability, belief, orientation or any other type of discrimination. This could manifest in derogatory social media postings across a range of platforms. If brought to our attention, we will report the matter to the club executive, and an independent panel will consider the evidence and hold a meeting at the earliest opportunity, with the young person responsible for the inappropriate posting(s) and their responsible adult(s). The panel, which will include the safeguarding officer or her/his representative, will always seek as a first intervention, to educate and rehabilitate. However, if the incident is deemed to be of a serious nature, the panel reserve the right to recommend further sanctions to the club management committee, and ultimately to withdraw membership.

The posting of any inappropriate, inflammatory, or defamatory material – either written or pictorial. This could manifest in social media postings across a range of platforms. If brought to our attention, we will report the matter to the club executive, and an independent panel will consider the evidence and hold a meeting at the earliest opportunity, with the young person responsible for the inappropriate posting(s) and their responsible adult(s). The panel, which will include the safeguarding officer or her/his representative, will always seek as a first intervention, to educate and rehabilitate. However, if the incident is deemed to be of a serious nature, the panel reserve the right to recommend further sanctions to the club management committee, and ultimately to withdraw membership.

The posting of any type of material with the potential to radicalise young persons. This could manifest in social media postings across a range of platforms. This is sufficiently serious to trigger an immediate referral by the club management committee to the Police.

Social media resources:

Facebook

Facebook has lots of safety information for parents. You can go straight to the comprehensive Family Safety Centre or you can find out how to report anything you think is inappropriate. This Parents’ Guide to Facebook gives a clear explanation about how Facebook works and how to protect your children’s privacy. You can also watch Antibullying Pro videos on what happens when you report and the new Privacy Check Tool .

Twitter

Get advice keeping your family safe by using Twitter’s Safety Centre with a section dedicated for parents. You can also find out how to report abuse .

Instagram

Find out how to set privacy settings on Instagram and report issues by clicking on Privacy and Safety Centre. ‘Report Something’ appears in the navigation on the left. We’ve also create a ‘ how to guide ‘ to give you more information about the app and how to set privacy settings to keep your child safe on the app.

Snapchat

Take a look at our how to guide to learn more about setting privacy settings on Snapchat to keep your children safe. We’ve also got a great video intro to Snapchat from our vlogger mum of two Adele Jennings. Snapchat have also created a safety centre for more information on how to stay safe.

UKCCIS Social Media guidance

This is the official practical guide for parents and carers whose children are using social media. Download the guide to get tips on how to keep children safe on social media platforms.

NSPCC Share Aware

The NSPCC’s Share Aware helps parents understand what children should and shouldn’t share online through social networks. Their updated Net Aware guide gives comprehensive information about the social networks that children commonly use. You can also download the app of the guide on Android and iOS .

Childnet

This site has lots of advice about how to keep your child safe online. Look out for the social networking leaflet with clear simple guidance for parents and children and the video presentation which covers the main online safety areas including social networking. This Facebook checklist is a must-read for all parents and children.

Thinkuknow

This useful internet safety site has information for parents, teachers and children. Their Ready for social networking provides information about social networking and the risks.

CEOP: Webcams

CEOP has produced excellent guidance on the subject of webcams.

Chatdanger

A website from Childnet International with case studies on the dangers of chatrooms, IM and getting too close to strangers met online.

O2 and NSPCC online safety helpline

From setting up parental controls to reporting online bullying.